Accounts Payable Receivable Clerk Job Description

An Accounts Payable/Receivable Clerk is responsible for maintaining and managing financial records related to the payment and receipt of debts and invoices within an organization. They handle tasks such as verifying and entering invoices, reconciling accounts, processing payments, and communicating with vendors and customers. Their role ensures accuracy and timeliness in financial transactions, helping the organization maintain positive relationships with suppliers and clients.

Job Description Brief:

We are seeking a detail-oriented and organized Accounts Payable/Receivable Clerk to join our team. As an integral part of our finance department, you will be responsible for managing and maintaining accurate financial records related to the payment and receipt of debts and invoices. This role requires excellent attention to detail, strong organizational skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

  • Verify, record, and reconcile invoices, bills, and payment transactions.
  • Process payments and issue checks in a timely manner.
  • Communicate with vendors and customers to resolve invoicing and payment discrepancies.
  • Maintain accurate accounts payable/receivable records and reconcile any discrepancies.
  • Prepare and analyze financial reports, including aging reports and account statements.
  • Assist in month-end and year-end closing activities.
  • Ensure compliance with company policies, accounting principles, and legal requirements.
  • Collaborate with cross-functional teams to streamline processes and improve efficiency.
  • Contribute to ongoing process improvements within the finance department.
  • Assist with ad hoc financial tasks and projects as assigned.

Required Qualifications and Skills:

  • High school diploma or equivalent required; Associate or Bachelor’s degree in Accounting or related field preferred.
  • Proven experience as an Accounts Payable/Receivable Clerk or in a similar role.
  • Strong knowledge of accounting principles, procedures, and financial software.
  • Proficiency in MS Excel and experience with accounting software (e.g., QuickBooks, SAP).
  • Excellent attention to detail and accuracy.
  • Exceptional organizational and time management skills.
  • Effective communication and interpersonal abilities.
  • Ability to work independently and as part of a team.
  • Knowledge of relevant legal regulations and compliance requirements.
  • Problem-solving and analytical skills to resolve issues effectively.

Work Schedule and Conditions:

The Accounts Payable/Receivable Clerk position is a full-time role working 40 hours per week. The work schedule is typically Monday to Friday during regular business hours. The role may require occasional flexibility to meet deadlines or address urgent matters.

Compensation and Benefits:

We offer competitive compensation commensurate with experience and qualifications. The benefits package includes health insurance, retirement plans, paid time off, and ongoing professional development opportunities.

Company Culture and Values:

Our company fosters a collaborative and diverse work environment, promoting inclusivity, respect, and teamwork. We value innovation, accountability, and continuous learning to drive growth and success.

Career Advancement Opportunities:

As an Accounts Payable/Receivable Clerk, you will have opportunities for professional growth within our finance department. We actively support career development and provide training to enhance your skills and expertise.

Application Process and Contact Information:

To apply for this position, please submit your resume and cover letter to [email protected] For additional inquiries or more information, please contact our Human Resources department at +1-123-456-7890.

Note: This job description is intended to provide a general overview of the position and should not be considered an exhaustive list of responsibilities, qualifications, and skills required.

Frequently Asked Questions

Q1. What is the role of an Accounts Payable/Receivable Clerk?

An Accounts Payable/Receivable Clerk is responsible for managing the payment and receipt of debts and invoices within the organization. They verify and record invoices, process payments, reconcile accounts, and communicate with vendors and customers to resolve any issues.

Q2. What qualifications are required for this role?

A high school diploma is typically required, while an associate or bachelor’s degree in accounting or a related field is preferred. Relevant experience as an Accounts Payable/Receivable Clerk or in a similar role is also essential.

Q3. What skills are important for an Accounts Payable/Receivable Clerk?

Key skills include strong knowledge of accounting principles, proficiency in financial software and MS Excel, exceptional attention to detail, organizational and time management abilities, effective communication, problem-solving skills, and familiarity with legal regulations and compliance requirements.

Q4. What are the typical work hours for an Accounts Payable/Receivable Clerk?

The role generally follows a standard 40-hour workweek, Monday to Friday, during regular business hours. However, occasional flexibility may be required to meet deadlines or address urgent matters.

Q5. What software or tools do Accounts Payable/Receivable Clerks use?

Accounts Payable/Receivable Clerks often work with accounting software such as QuickBooks or SAP, as well as spreadsheet applications like MS Excel to record and manage financial transactions.

Q6. What is the career advancement potential for an Accounts Payable/Receivable Clerk?

Within the finance department, there are opportunities for professional growth as an Accounts Payable/Receivable Clerk. Ongoing training and development programs are usually provided to enhance skills and expertise.

Q7. How important is attention to detail in this role?

Attention to detail is crucial as even minor errors can lead to discrepancies and financial discrepancies. Maintaining accuracy in invoice verification, recording, and reconciliation is vital to ensure smooth financial operations.

Q8. What is the significance of effective communication skills for an Accounts

Payable/Receivable Clerk? Effective communication is essential for coordinating with vendors and customers to resolve invoicing and payment discrepancies. Clear and concise communication helps in building and maintaining positive relationships.

Q9. How does this role contribute to the organization’s financial health?

The Accounts Payable/Receivable Clerk plays a vital role in maintaining accurate financial records and ensuring timely payment and collection. By managing invoices, reconciling accounts, and resolving discrepancies, they contribute to the organization’s financial stability and credibility.

Q10. How can interested individuals apply for an Accounts Payable/Receivable Clerk position?

To apply, interested candidates can send their resume and cover letter to the designated email address ([email protected]) or contact the organization’s Human Resources department for further information and inquiries at +1-123-456-7890. Please follow the instructions provided in the job posting for a successful application.

Note: The provided FAQs are general in nature and may need to be tailored to match specific requirements and practices of individual organizations.

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